Frequently Asked Questions
How many people does the Fellowship Barn seat?
We have seating for 294 people. There are two hand-crafted gorgeous Farm Tables for the Head Tables that seats 14-18. Your rental includes floor length House white round linens and white folding chairs at no additional cost.
Can I bring my own food or caterer?
Yes! We are vendor friendly. You may choose your own licensed caterer, although we have wonderful partners who offer discounts!
What about alcohol?
We allow the HOST to bring their own alcohol. All alcohol will be served by one of our provided friendly, professional bartenders. For insurance reasons we cannot allow guests to BYOB or self-serve. One-two bartenders are included in the Rental price depending on the number of guests.
How long can we stay at the property?
The rental time is from 9:00am to Midnight the day of your event. We will stop serving spirits at 10:30pm and guests shall depart by 11pm. A cleaning crew may stay until Midnight to be sure all food and drinks are cleaned out of the gathering barn and around the property. Friday Rentals must have items removed same day as event.
Is there a place to get ready?
Yes! We have a separate Man-cave with heat and air-conditoning. There is a TV, racing couches and games for the men.
Where are the ceremony areas?
We have both indoor and outdoor ceremony sites. The Indoor Chapel will seat 150 and the Open-Air Corn Crib Chapel seats 215. Westbrook Farmstead's staff will deliver the chairs at either site. You may arrange the chairs in a fashion that suits your plans and dreams! You may also wish to have the ceremony in the front lawn under the "Old Oak Tree". We will set chairs out on a pallet and may be placed as wished for the ceremony. Note: Chairs in front lawn must be removed the same day as event.
What else is there to do at the Farm?
We have complimentary yard games for you! Yardzee, Corn-hole, horse-shoes, and Washers! We also have a "Grain Bin Fire Pit"! This is a huge fire-pit that is raised and has hand-hewn benches and a barn-door table for your s'mores or other items. We provide one tractor bucket of firewood and marshmallow roasting sticks for the pit so your guests may sit and enjoy the night. Your walkway to the fire-pit is lit by Edison lights for unique picture opportunities! (See contract for details)
What are the Rental Times?
Friday Rental: 9:00am - Midnight- guests depart at 11pm. All Clean-up completed by Midnight.
Is there a place for the Music?
Yes! We have reserved a corner for the continuation of the celebration with music.
Can I bring in items from rental companies?
Yes, you are free to use another Rental companies items for your wedding. Please be sure to give one of our staff members the name and telephone number of your rental company for delivery and pick-up.
Does my Caterer have to have a license and liability insurance?
Yes! Caterer's MUST have their own liability insurance and be State Licensed to serve food at Westbrook.
How much does the Venue Cost?
*For Events taking place in 2021 and 2022:
How much is the initial Down-Payment?
To hold your date we need a signed contract by both future Bride and Groom along with a non-refundable payment of:
When do I have to make payments?
Your total balance may be broken into 3 payments.
Are there any "extras" added to my bill?
REQUIRED: A $500 Refundable Security Deposit
Do you Rent out the Barn for smaller occassions or hourly?
Yes! We have weekday (Monday - Thursday) hourly rates for smaller gatherings, Corporate settings or school Proms!
Do I have to purchase Liability Insurance?
Yes, we require a 2 day property liability insurance policy naming Westbrook Farmstead LLC as an additionally insured. We require a 1 million (1,000,000) dollar aggregate. If you plan on having Host provided Alcohol served, you must also have a Host Liquor Liability Rider. You can find information on how to purchase insurance within this website.
Can I change the decorations or bring in rentals?
Table decorations can be personalized. Nails or screws may NOT be used to attach decorations to the walls or beams.
Who sets up the receptions barn and chapels?
In the Fellowship Gathering Barn, our staff will set up tables and chairs for the amount of guests the Host has paid for.
Do you have "real" bathrooms or Porta Potties?
We have gorgeous repurposed barn wood, modern, handicapped accessible indoor bathrooms for both Men and Women. The Women's bathroom is equipped with a baby changing table. We provide air hand-dryers and toilet paper.
Do you have Vendor contacts or do I have to use your vendors?
We have local people who do catering, hair-styling, make-up, music services, officianting (solomizing) , and photography! We are vendor friendly and allow clients to reserve their own vendors-- with the exception of the Spirit Servers, which we provide!
Why can't I get a Discount for Weekend Rental in September or October?
Both of these months are the most requested for a Fall Wedding on the farm. Weekend Discounts are not available due to high demand. You may rent the weekend at the regularly published full pricing.
Are your facility Handicapped accessible?
Yes, our parking lot, 2 ceremony sites, gathering barn, and bathrooms are ADA (Handicapped) accessible!
Before the Event
Can we get our engagement pictures taken at the farm?
Yes! When you book your wedding with Westbrook you are welcome to come back with a reserved time to the farm to create outside engagement pictures. We do; however, reserve the Bridal Suites, Man-Cave and Gathering barn for the Wedding Day. Makes for "new" picture opportunities the day-of.
Can we have the Rehearsal Dinner at the Farm?
Dinner after Ceremony Rehearal is reserved for those who are renting the property for the Entire weekend.
Can we decorate early? When will I decorate?
We can only allow "pre-decorating" if the day before your event is not booked for another wedding.
When will be having the Ceremony Rehearsal?
Both Friday and Saturday weddings will have a one-hour free rehearsal time on the Thursday prior to the event.
Do you have local vendor contacts?
Yes! We have made connections with many local businesses who offer a variety of services i.e. hair, make-up, catering, photography, and DJ's! You are welcome to use your own vendors or check in with our local community for services.
Do you have local Motels or Hotels?
Yes! In Ionia, just off the expressway on South State Rd is the Super 8 by Wyndham. Phone: (616) 527-2828.
Does Ionia have Uber or Lyft?
There are Uber and Lyft drivers in the area. Patrons should download the Apps to see if drivers are available.
Does Westbrook Farmstead have shuttle service?
At this time, Westbrook does not offer its own shuttle service. A suggestion is to Rent a large passenger Van and have a Designated Driver of your choosing shuttle your guests to their nightly lodging. Guest vehicles may be left at the farm until 10:00am the day following the event.
How much is it to add on items from the Rental Vault?
$700 receives access and potential use any item in the inventory of the Rental Vault.
What comes with the Rental Vault cost?
You will receive up to a 2 hour consultation with the lead Designer. You will design your centerpieces, head-table, one ceremony site and have access to large outdoor items. The fee covers both full service set-up and clean-up. Hassle free and stress free! The service cost is $700.
Who sets up and removes the rental items?
Westbrook's staff will be responsible for set-up and take-down of rental items. No worries about decorating or the time involved!
How do I make an appointment with the the Designer?
You can schedule a consultation online under the "tours" tab.
What kind of items are in the Vault?
We have a wide selection of flowers, greenery, (eucalyptus,hops and baby's breath) wood-rounds, card boxes, chalk boards, easels, large selection of signage, table runners (blush, burgandy, teal and burlap), mason jars (clear, gold blush), wine bottles, small and pillar candles with glass vases, floating candles, Mercury gold and silver votive holders, table numbers, 34 cup coffee pot, glass beverage containers for tea or lemonade, (3) Blush sequined table clothes, large framed seating chart and/or picture display, 8 foot tall lighted "I DO", Chalk board doors for seating chart and a gorgeous wine barrel.
Can Fresh Flowers be ordered through Westbrook Farmstead?
YES! Our Decor Vault Designer is also a Floral Designer. She has the ability to order Fresh Flowers for the wedding party and family. We can supplement our Rental Decor and faux flowers with Fresh for an additional cost. *See Designer for details.